Keeping Track Of Documents

Failing to keep track of legal documents can stall or prevent you from accomplishing many important tasks in life, such as getting married or obtaining insurance benefits. To fully understand the important uses of legal documents, please explore Learning Resources Birth Certificate, State ID, Social Security Card, and Driver’s License under Legal Documents.


Here are some tips for safely storing your legal documents:

  • Safe deposit box.
    • Generally offered by banks and credit unions.
    • Since your documents will be stored at the bank or credit union, they may not be quickly or immediately accessible. Store copies at home.
  • Home safe.
    • Fireproof.
    • Lockable.
    • Helps with safety from unwanted people accessing your information as well provides protection in emergencies such as floods and fires.
  • Avoid newspaper.
    • Don’t wrap documents in newspaper because the ink can transfer.
  • Plastic page slips.
    • Put documents in plastic sleeves to protect from spills, sunlight, and general wear and tear.
    • Can file these plastic sleeves in a binder and store binder in your safe.
  • Storage date.
    • Store oldest documents on the bottom.
  • Storage height.
    • Keep boxes off the ground to avoid damage, such as from flooding.
  • Waterproof.
    • Use waterproof materials (labels, markers, etc.) when possible.
  • Backup.
    • Have multiple backups of all documents stored.
    • Keep each backup in a separate location.
    • Always use sufficient password protection.
  • Shredder.
    • At least once a month, shred unwanted documents including, but not limited to:
      • Receipt.
      • Credit card offers.
      • Bank statements.
      • Expired credit cards.
      • Utility bills/payments.
      • Be sure not to shred these documents until they are no longer needed and/or are safely stored elsewhere.


Do your own research! No Longer Silenced Movement encourages you to do your own research about topics of your interest in order to formulate your own educated opinion.